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How to manage the onboarding of IT contractors in 5 steps

manage the onboarding of IT contractors
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Onboarding is the set of actions implemented by the company to integrate its new employees. It corresponds to welcoming and integrating new recruited professionals, as well as investing in their internal career development. We often talk about onboarding for employees, but still little for external resources, such as IT freelancers. And yet, they are often called upon for strategic, long and customer-based assignments. It is important to manage onboarding well, cause a good onboarding system is therefore crucial for the success of their mission! It is therefore important for managing a freelancer to pay particular attention to onboarding.

But how do you properly manage the onboarding of an IT freelancer to get the mission of your tech or IT freelancer off to the best possible start? How to manage onboarding at the beginning of a consultant’s mission?

Discover in our article what are the best practices for managing the onboarding of an IT freelancer.

Why caring about onboarding?

Why take care of the onboarding of IT freelancers? Onboarding management is crucial at the start of a freelancer’s mission. Indeed, setting up a clear internal process can be very beneficial to gain in efficiency and optimize the simultaneous reception of several profiles. As a company, it is essential to establish a clear process for the onboarding of IT freelancers who come to carry out assignments within your company. Because if you have a clear and effective onboarding process, the freelancer will have all the elements in hand to be operational as quickly as possible and start his freelance mission well.

The onboarding of a consultant makes it possible to create a link with the IT freelancer and to lay the foundations for good communication. In addition, the onboarding period makes it possible to ensure that objectives are set and follow-up with the IT freelancer. Finally, the onboarding process will have the effect of involving and retaining the freelancer from the start.

Discover also our article: How to Manage the Offboarding of IT Contractors in 7 Steps !

How to properly manage the onboarding of an IT freelancer?

1. Upstream of the mission

Have you just recruited an IT freelancer? First, to properly manage onboarding, remember to check that the freelancer you have chosen is registered with the Business Formalities Center (CFE) (remember to ask them for a K-bis extract). You must also carry out the control of the obligations of declaration and payment of the social security contributions of the freelancer. Ask for a certificate of vigilance for this. Once these two elements have been verified, you can draft and have the freelancer sign the service contract (or subcontracting if you go through an intermediary). If necessary, you can also provide specific additional contracts such as a confidentiality agreement. Remember at this time to check that the freelancer has the necessary insurance, such as professional liability insurance (RC Pro) which is often essential. Finally define the terms of payment and provide timesheets if necessary.

2. Just before the start of the mission

Just before the start of the mission, it is important to warn all the teams of the arrival of the freelancer. Make sure you explain the scope of the IT professional mission to them. Also make sure to prepare before the arrival of the freelancer the material that will be made available to the new professional in the event that he/she will use the company’s resources. Also ask that their computer access be created prior to their arrival.

It is also a good idea to plan a phone call with the freelancer before the start of their assignment or to send them a comprehensive email with all the useful information for the first day. In fact, if the freelancer comes to work on your premises, it is important to give him/her a certain amount of information such as working hours, what equipment is required or made available. But also what the access or security constraints are, in which department they will be installed and which teams they will have to interact with. Communicating all these elements to the freelancer before he/she arrives will allow a more serenely at start at your company.

3. Ensure the onboarding of the freelancer on the first day of the mission

On the first day of the mission, it is important to give the freelancer a program for his or her first week. You should also give him/her all the materials he/she will need (computer, access badge, etc.). Plan a briefing with the freelancer on company culture, rules, team organization… Also give the freelancer all the technical documentation he needs for his mission from day one. Finally, introduce the freelancer to the whole team. This is necessary to get the consultant’s mission off to a good start.

4. The days following the first day of freelancing

The days following the first day of the start of the freelance mission, organize an individual interview with him/her to set the objectives. Also remember to organize contacts with the key interlocutors for its mission. Throughout the onboarding period, encourage the freelancer to ask as many questions as possible. To improve contact you can also plan a lunch with the freelancer if possible.

5. And after the onboarding of the freelancer?

At the end of the freelance onboarding period, start taking stock. In some cases, especially if the project is still at the ideation stage, a few days of audit may be necessary to allow the consultant to better understand all the parameters and then participate in the scoping. Then set up at this time the framework for monitoring the mission (reporting, weekly, monthly meetings, etc.). Remember to ask the freelancer for his/her feedback about the onboarding to make sure he or she has all the keys in hand. But also to improve this process with a view to integrating future freelancers.

You can also read 5 Simple Steps to Effective IT Offboarding

The expert opinion of Thomas Delfort, former DSI and co-founder of Mindquest:

“As for a recruitment of a CDI type profile, the onboarding process of an independent consultant within a tech or IT team is extremely important. A well-executed welcome will allow a quick and efficient handling of the subjects. The goal is for the freelancer to be operational as quickly as possible, and to be in optimal conditions to be efficient in his mission.”

Do you know that the offboarding of an IT consultant is just as important as their onboarding? Indeed, companies are generally concerned with taking care of the onboarding of their employees, but sometimes neglect the last step. The stage where the employee leaves the company for new professional opportunities. Find out why it is important to take care of the offboarding of your IT consultant. But also how to properly manage the offboarding of an IT consultant in 7 steps.

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Hiring an IT consultant IT Decision-makers

How to Manage the Offboarding of IT Contractors in 7 Steps

How to Manage the Offboarding of IT Contractors in 7 Steps
Offboarding is often overlooked. In the case of the offboarding of independent IT contractors, the process downright nonexistent in most cases.

Offboarding is the set of initiatives put in place by an organisation to support an employee when they leave the company. While companies generally now have a well-defined onboarding process to make the best start of everyone’s time; offboarding is often overlooked. And, in the case of the offboarding of independent IT contractors, the process downright nonexistent in most cases.

However, the IT departments of large companies often call on a multitude of independent consultants. And it is strategic to manage their departure well. Especially since many IT freelancers work on long assignments. Sometimes under management, and they are therefore an integral part of the team in place.

It is very important to take care of the offboarding of an IT consultant, but how do you do it? What actions should be put in place to create an appropriate offboarding process for its IT freelancers? Here are the 7 key steps for a successful offboarding.

1. Offboarding of IT contractors: Communicate the departure of the consultant   

Successful offboarding begins with thoughtful communication. When the mission of your independent IT consultant comes to an end; it is important to announce their departure to all the teams involved. It is important to announce it as quickly as possible. Especially to the teams who will be most impacted by its departure. This gives the IT freelancer the feeling of having been fully integrated into the teams in the same way as a permanent employee, as well as the feeling of having been recognized as a full member of the project. 

This step allows the contractor’s interlocutors to say goodbye to him or her and create a starting human environment. It is also important to announce the departure of the IT consultant to any external service providers with whom he was in contact. 

2. Recognise the work done and thank IT contractor

After communicating the departure of the independent IT consultant, it is important to thank them for the work done. It is also important to highlight their time investment and skills development. Give them frank and constructive feedback so that they can improve in future missions. In most cases, a reference letter will be highly appreciated and will allow the IT freelancer to highlight their collaboration with you to land new assignments.

The freelancer will feel all the more recognized and valued for the work they have done while working for you. Do not hesitate to express your best wishes for the future as well as to have personal attention, the consultant will leave with the feeling of being appreciated. 

3. Organise and manage the handover during offboarding of the IT contractor

If your independent IT consultant leaves you to make way for a new consultant or passes the baton to someone in-house, it is crucial to organise the handover so that the freelancer can transmit all key information about their work and on the processes in progress to their replacement. 

It may be wise to ask them to write a file with the missions and tasks they have carried out, the best practices, etc. This step of documentation and transfer of skills is essential to ensure a good transition. This also allows the work of the independent IT contractor to be valued.  

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4. Get constructive feedback during offboarding of IT contractors

Organising a final interview or an “exit interview” with your independent IT consultant is very important. This will allow you to know how you are perceived by an outsider who has worked in your company. 

Do not hesitate to ask them if they felt welcome; if they had all the access and information necessary to perform their services; if he or her was able to achieve all the objectives they had set for themselves; how they carried out their mission; how this mission will serve them in future projects; if they would recommend your company to other IT professionals; if they would agree to work again on a new mission for you, etc. 

This interview with your IT contractor will give you essential information to improve your onboarding and offboarding strategy. It is important to adopt a constructive approach, focused on listening. This interview will be beneficial for the IT freelancer, who will appreciate having been able to express their opinion. IT freelancers talk to each other a lot, and the bad reputation of some client companies can dissuade them from taking an interest in them. If you take the time to value and listen to your IT consultants until the end, they are sure to let their network know. 

5. Close the practical and administrative aspects during offboarding of IT contractors

For successful offboarding, every detail needs to be considered. Before departure, it is important to ensure that the IT freelance employee returns all the material that have been loaned to them (computer, badge, etc.). The most practical strategy is to establish a list of the loaned equipment beforehand, at the time of onboarding. Also, don’t forget to check the material for wear. 

Remember to remove all access to accounts of the former IT consultant for all networks, software, resources and collaborative tools of the company to prevent potential risks of cyber hacking or information leaks that could be detrimental to your business. This preparation is important for maintaining safety, preserving the efficiency of the internal organisation and maintaining good working relations. 

In order for the IT freelancer to leave your company with confidence, it is also important to close all administrative aspects.

6. Keep in touch and leave the door open

It is advisable to keep in touch with your former IT freelancers. Especially if you want to work with them again later for new missions. In addition, keeping in touch at least via professional social networks with your former independent IT contractors will allow you to access their network of freelancers, which can be very beneficial for you. You will also be able to follow their news on social media and keep you informed of the evolution of their skills as well as their services.

Likewise, it is interesting for the IT freelancer to be part of your network because it represents a form of valuable recommendation for it. Keeping in touch with your IT contractors will also allow you to convey the strong values ​​of your company.  

7. Use digital tools to facilitate the offboarding of IT contractors

Nowadays there are many tools to deal effectively with offboarding processes. Just like with onboarding, some specialized platforms offer to manage all the tasks related to offboarding in the same place. These solutions make it possible in particular to disconnect the IT consultant with one click from all the company’s resources, to collect their feedback, to take care of the handover, etc. 

It may be interesting to discuss with your HR department how you can adapt any existing offboarding processes and tools for internal employees to your external collaborators. And remember: an IT contractor’s offboarding process shouldn’t be overlooked. Just as important as onboarding, a successful and efficient offboarding process should be strategic for your IT department. The independent IT consultant will keep fond memories of your collaboration after their departure and will be sure to spread the word.

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IT Contractors: How to Ensure a Constant Stream of Work

IT Contractors: How to Ensure a Constant Stream of Work
How to ensure a constant stream of work? A quick overview of best practices for maintaining a robust client portfolio that provides you with a steady stream of work.

Starting out as a freelancer is for many the realization of a life-long project. While the contractor status means there is no guarantee of job security, there are nonetheless several methods to perpetuate your collaborations and ensure a constant stream of work from loyal and happy customers. How to ensure a constant stream of work?

Here is a quick overview of best practices for maintaining a robust client portfolio that provides you with a steady stream of work.

Become indispensable

To become irreplaceable, you have to develop a unique value proposition and, of course, get your work done on time. First of all, it is important to honour your commitments as agreed upon at the signature of your contract. But then you must go beyond and work to bring added value to the project. Inject a bit of your personal touch to make yourself stand out.


Becoming indispensable means that from the very first interview, you must make sure to stand out, without going overboard. Your interview should not be a simple question/answer exchange, but a real discussion between professionals. Keep in mind that the person you will be working with is not your employer. You collaborate together, for a common goal. Anything that can bring a real, personalised touch to the project and that is not offered by all the other freelancers is to be highlighted. This will encourage your customers to seek to collaborate with you over the long term.

Finally, remember that skills alone are not enough. It is essential that you find the right positioning between professionalism, rigour and proximity. You will thus assert your personality and demonstrate charisma while projecting confidence.

Establish a healthy line of communication

Healthy communication between a freelancer and their clients is essential to ensure long, win-win collaborations. So how do you do it?

  • Check in regularly, but without being pushy or appearing overly eager
  • Show your interest in the company and its projects. Typically, contractors who show an interest in the client’s broader work are more likely to snatch long-term collaboration contracts
  • Do not hesitate to ask for feedback on your work and to be proactive in proposing ideas This is greatly appreciated
  • Do not be afraid to clarify any unspoken or perceived misunderstandings. If you do not dare to discuss a potential issue for fear of string up the waters, the problem could end up weighing heavily both on your morale and your client’s satisfaction with your work
  • Anticipate your next mission. Ask questions about or propose future projects, as well as if you can help in any other areas. Besides giving you vital insight into your client’s operations, this attitude will help you become a long-term partner who goes beyond individual assignments and provides more strategic support

Stay visible

Once a mission is completed, and if you have received positive feedback, it is advisable that you connect with your points of contact over social media and professional networks like LinkedIn. This of course requires an active presence on the various platforms, as well as a solid online image.

Keep your profiles updated and add new content on a regular basis. You can also publish promotional offers like discounts, or new services and skills you have developed. 

If you are visible enough, your clients will remember you and your professional qualities. They will call on your services again, especially if you offer them loyal-customer discounts based on the volume of work requested.

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IT Contractors: How to Manage Your Activity in This Unprecedented Period

IT Contractors: How to Manage Your Activity in This Unprecedented Period
The dual health and economic crisis we are going through creates a particularly high level of uncertainty and instability. How to manage your activity?

The dual health and economic crisis we are going through creates a particularly high level of uncertainty and instability. And it will probably last for a while. How to manage your activity?

In this unprecedented context, independent consultants may fear a drop in the number of new assignments and income. Here are a few thoughts to help you better understand the situation and come up with a strategy to maintain and develop his activity.

Also discover our special guide: IT Job Hunting Done Well: A Step-by-Step Guide

The state of the market

In this period of relative normality, many wonder what the next few months will look like in terms of economic activity. And it is true: the outlook is worrying. All predictions point at GDPs falling across the world’s biggest economies.

While not the hardest hit, the IT industry will nonetheless feel the impact of the Covid-19 crisis. Gartner recently published a new report in which it estimates that global CIO spending will fall by 8% in 2020.

Before the crisis; during the Gartner IT Symposium, October 20, 2019; the same analyst predicted an increase of 3.7% in 2020. Entering now a period of resource management and reassessment, CIOs will suddenly be forced to prioritize critical services.

IT Pros: How to Work On Remote in the Post-Pandemic World

As a result, many projects are and will be postponed. This isn’t a complete market shutdown or outright cancellation of projects, but the impact is going to be heavy nonetheless. And there’s no denying the fact that freelancers are often one of the first to be scratched of the budget.

However, and this is the first reason to remain positive, IT freelancers are also the ones who are called on first when projects restart. (We are already seeing this with the confirmation of many migration projects to SAP S/4HANA). Freelancers offer companies a flexibility that is an obvious advantage in a context where business is unstable and where uncertainty remains.

We should also take a closer look at the IT sector, since its different sub-segments are not impacted uniformly. In some areas, the role of the IT department has even been reinforced by the crisis and certain skills are in greater demand.

With the advent of teleworking in particular, IT departments are under heavy pressure to implement dedicated technologies. While overcoming the cybersecurity challenges that go hand in hand with this trend.

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Manage you activity: Tips for adapting in times of crisis

Several best practices can be recommended to manage your activity in times like these. The choice of industry is the first element that deserves the attention of IT freelancers looking for a job. If this choice was already important before the crisis; now it is even more so as all the sectors of activity do not suffer the same impact.

It is, therefore, advisable to sectors that are experiencing a strong peak in activity due to the Covid-19 crisis. Such as mass distribution, health or even online entertainment and education.

The second tip is flexibility. More than ever, the independent consultant needs to adapt to changing situations and be more flexible on certain criteria for choosing an assignment, such as the location or the context of the assignment. It is not about accepting just anything or being underpaid, but simply about punctually and opportunely expanding your usual criteria. For example, it may be wise to position yourself more in the area of TMA (third-party application maintenance) and carry out small assignments rather than embarking on full-fledged projects.

It is also important to pay special attention to your “self-marketing.” As always, you must know how to sell yourself. This can start by taking stock of your skills and aspirations to properly orient the way of presenting yourself before employers. Being active on social and professional online networks is also something that will help you stand out from the crowd and develop new connections.

Finally, you have to continue to train and learn, all while cultivating your softer skills. Keep in mind that the ability to adapt in times of crisis and other interpersonal skills can often make the difference between two similar candidate profiles.

Stay positive

Focus on the positive. We know that we have entered a difficult and complicated period from an economic point of view. However, as we have seen, there are several things that should keep IT freelancers positive. First of all, the IT sector is largely spared compared to other sectors (tourism, catering, hotel industry, etc.).

Secondly, the pandemic has strengthened the role of IT departments (setting up teleworking, cybersecurity, etc.), and the current circumstances can encourage companies to resort to hiring more freelancers.

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How to Advance Your Career as an IT Freelancer

How to Advance Your Career as an IT Freelancer
Freelancing is often spoken of as the future of work, the career prospects are very promising. How to advance your career as in IT freelancer?

Freelancing is often spoken of as the future of work. Many people turn to this way of life to gain more autonomy and freedom and be able to focus on the kind of work they enjoy the most. In the world of IT in particular; where the share of freelance workers keeps on growing, the career prospects are very promising. Freelancers are not limited by that many obligations and can develop professionally as they wish. How to advance your career as an IT freelancer?

When you are an employee in a company, your career development is often planned and monitored by the HR department or by management. When you are a freelancer, you have to put in place a professional development plan by yourself.

Here are a few tips on how to do that.

Technology and IT, a rewarding sector for freelancers

In the digital and technological fields, freelance workers generally have no difficulty finding new assignments, but finding the dream assignment is another story.

With equal experience, a tech or IT consultant such as a full-stack developer will have less difficulty finding interesting opportunities than a freelancer in the creative arts. The technology sector is a one particularly sought after by companies, with the best organisations competing to attract and retain the best talent out there.

Top freelancers performers in tech are in high demand, and that is an advantage for anyone who is qualified and passionate about their area of ​​expertise.

Advance your career as an IT freelancer: specialize to evolve

The top freelance consultants are usually former junior freelancers who have evolved through countless assignments over the years. The choice of your missions, then, is key in the construction of a solid professional progression.

Expert profiles, those that are very specialized in a given technology, are very popular with companies. Think carefully and specialize in a skill or technology that is booming right now or will do so in a couple of years. Consultants specializing in cloud, cybersecurity and data science are very popular right now. For example, as companies wage a war for talent to fulfil their digital transformation goals.

By choosing a promising area of ​​expertise and developing your skills over time, you can achieve a higher average daily rate (ADR). Keeo on re-skilling so that your rate can increase over time. It is about constantly re-evaluating the added value of your work for your clients.

Evolve by taking on managerial functions

Another option to progress in your career when you are an IT consultant is to become a manager. Project managers or team leaders tend to access managerial responsibilities. Which often validate their technical or business skills, and allow them to work on larger projects.

This type of evolution is often considered the golden road to progress when working in IT. Since it allows you to “climb the ladder” in a consistent way. But managerial roles are not suitable for all profiles and are not an end in themselves for many IT freelancers, who prefer to focus on their area of expertise.

Manage your own skill development in order to advance your career as an IT freelancer

To develop your career as an IT consultant, you obviously need to gain experience. But don’t neglect training! And that’s not only because technologies keep evolving at a rapid pace. But also because you need to devise a solid methodology to speed up your skill development.

But that’s not all. Companies are looking for experts with advanced technical skills, but it is also often interpersonal skills that make the difference. Soft skills, such as communication skills, leadership or creativity are more than ever essential to the success of companies’ digital transformation projects.

Many training courses exist to improve these behavioural skills, including online training. Take advantage of them.

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Should You Become a Freelance S/4HANA Consultant?

Industry Snapshot – IT Staffing
The staffing as a whole is undergoing a profound and rapid transformation. But what about the IT staffing sector? IT staffing enjoys all the benefits...

If you are an S/4HANA expert living the 9-to-5 life, chances are that you have considered going independent at some point. No one would blame you. Becoming a freelance S/4HANA consultant can be a solid career choice  

Proof of this is the resurgence of self-employed workers we have been experiencing since 2018. However, this sweet desire often clashes with the harshness of reality. Plus, this lifestyle is not for everybody.  

Hence the importance of being prepared. It is essential that you ask yourself the right questions at the right time. Focus on these essential questions. 

Here are a few honest questions you should ask yourself before blindly jumping head-first into the unknown. 

The real reasons for your wish to be a freelance S/4HANA consultant

The first question you need to answer bluntly is why you really want to become a freelancer. What are your underlying motivations? Would you like to have more free time or no longer depend on an employer? Or is it because you would like to have a wider variety of projects from which to choose? Is it for financial gain? 

If your main arguments are mostly “anti-wage,” well – that is not always a good sign. There is the danger of opting for independent employment as a means of escape rather than as a set career goal. If it is only a question of no longer being a permanent employee, it is very likely that you will quickly be faced with the harsh reality. Being a freelancer doesn’t mean drinking French press coffee and decorating your table with a succulent plant while strumming a few hours a day on your keyboard. It is a real commitment, a new way of living and organising your day. 

You should take a look at what kind of relationship you have with work, identify your professional aspirations and define your priorities.  

Assess your strengths and areas for improvement 

Most often, someone embarking on a freelancing life already has years of salaried employment behind their back. They are, hence, well aware of their strengths and weaknesses. Making an honest self-assessment is a must to orient your future moves.

If you are disorganized by nature, for example, it will be good to put an effort into developing your organisational skills. You could use one of the many apps targeted at freelancers or improve your time-management methodology. 

You should also pay attention to your starting point. If you are starting with a non-existent network, this is a disadvantage that you will need to work harder to overcome. If you have a financial safety net, then you have an advantage compared to those who start without any safety net.  

However, don’t turn these disadvantages into barriers. On the contrary, these must be seen as challenges to overcome, to push you to go even further and stay motivated. 

In some cases, it can be a good idea to do a little training before you start, to network a little and save enough money to be able to deal with unforeseen events. Take advantage of this period to clarify and outline your services offer and make a business plan. 

Defining your offer and your target audience 

Freelancing encompasses a large number of roles and services. An S/4HANA consultant must properly market their expertise in order to be successful. Their profile must fit into often-searched categories and nevertheless stand out from competitors. 

There are many questions to ask yourself at this stage: 

  • What services should I offer? Which kinds of jobs do I want to do as a freelance S/4HANA consultant? 
  • What elements should I highlight to stand out from my competition? What are my strengths? 
  • How much is this kind of work worth today? 
  • Who is my offer for? 

Pay attention to state and European regulations 

This step is crucial. Depending on the country you plan to operate in, there will be several legal forms and statutes that you are obliged to comply with. Efficient management of your fiscal and employment status takes knowledge and caution. 

For example, you should find out about the rules governing sick leave and unemployment benefits before you start. The world in which you enter is radically different from the salaried one. 

Creating a personal business entity is a good place to start. Administrative and management procedures are greatly facilitated and you can often benefit from advantageous social contribution rates. Taxation is also interesting here.

Working with industry-savvy recruiters can also help you choose your status and navigate the regulatory landscape.  

Explore our definitive S/4HANA Careers Guide. to gain more insights into S/4HANA careers and how to best approach them.

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IT Decision-makers Tips & errors to avoid

The Top 3 Mistakes to Avoid When Hiring an IT Contractor

The Top 3 Mistakes to Avoid When Hiring an IT Contractor
Recruitment: 3 major mistakes to avoid when hiring an IT contractor or freelancer: Hiring the wrong freelancers can quickly derail your project...

What are the top 3 mistakes that you should avoid when hiring an IT contractor? Working with IT contractors keeps getting more and more popular in the world of work. And for good reason: including freelancers in your projects can bring great benefits to your whole team.  

IT contractors are a workforce that is often very qualified and cost-effective. Especially in the context of a one-off increase in company activity or under special circumstances such as the Covid-19 pandemic. However, hiring the wrong freelancers can quickly derail your project and leave you with a bad taste in your mouth.  

Need advice on how to start or develop your freelance consulting business in tech or IT? Need to start a new permanent or freelance assignment? Join Mindquest and get support from our team of experts.

Recruitment: 3 major mistakes to avoid when hiring an IT contractor or freelancer:

1st of top mistakes to avoid when hiring: Not vetting the consultant’s qualifications thoroughly

You need to make sure that a consultant recruited for a particular skill possesses it and in a way that is well-suited to the reality of your project. 

To protect yourself against this difficulty; which can cause harm, both financially and in terms of reputation; it is necessary that you thoroughly vet the veracity of the freelancer’s claims and assess the true depth of their technical skills. Start with these questions: 

  • Has the freelancer provided a list of previous relevant projects? Have you verified their references? 
  • Has the freelancer justified their skills with a document or portfolio of any kind? 

During the interview process, you must ask pointed questions about the candidate’s area of expertise. It will quickly reveal the reality of the situation.  

Also read How to manage the onboarding of IT contractors in 5 steps

2nd mistake : Hiring a Consultant who does not align with your company’s values and culture 

In order to avoid divergences in operating methods, which can lead to confusion and frictions within the teams; it is preferable to choose a freelancer who aligns with the company’s values. Here, you should pay special attention to the candidate’s softer skills. As these are the ones that will determine how well the contractor fits into your existing team. 

The same goes for ensuring that the consultant aligns and complies with legal and confidentiality requirements. Make sure they fully understand your confidentiality policies and non-disclosure agreement (NDA) so that they unknowingly break the contract. 

Also read How to Manage the Offboarding of IT Contractors in 7 Steps

3rd mistake: Setting an inappropriate remuneration rate 

DevSecOps Job Description

The third most common mistake made by companies looking to hire a freelancer is to offer a pay rate that is not in line with market standards. Whether it is higher or lower than what is normally charged in that particular field of expertise and for that level of seniority. 

If you set a daily remuneration that is too high; you will end up paying more than what you need to. Plus, your collaboration with the contractor may not be sustainable in the long term. 

On the contrary, if you set a remuneration that is too low; you will have difficulty attracting good candidates with a suitable level of experience. 

Companies not used to working with freelancers are precisely the ones that usually make these mistakes. Keep in mind that collaboration should be seen from a balanced angle and in a “win-win” relationship. Only then will the collaboration be efficient in the long term. 

Embracing AI Trends in IT Recruitment

Lat but not least, the implementation of AI in recruitment practices has the potential to revolutionize how companies identify, engage, and hire IT contractors.

Here’s a closer look at how embracing AI trends can enhance your IT recruitment processes:

  • Streamline candidate vetting processes.
  • Analyze resumes for relevant skills and experience.
  • Predict candidate success based on data analytics.
  • Enhance decision-making during the hiring process.

By embracing these AI trends in IT recruitment, companies can not only stay competitive but also gain a significant edge in identifying and securing the best-fit IT contractors for their projects.

Don’t miss our Top 5 Strategies to Overcome the AI Talent Gap.

Mindquest, with its commitment to staying at the forefront of industry advancements, ensures that your recruitment strategies align with the latest AI innovations, facilitating a smoother and more effective hiring process.

Would you like to find out more about our recruitment service for IT consultants? Post your requirements now, or find out more about our job offers directly on our Mindquest platform!

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IT Consultants Tips for your daily life as a freelancer

The World Has Stopped — Your Career Doesn’t Need To

The World Has Stopped — Your Career Doesn’t Need To
The World Has Stopped — Your Career Doesn’t Need To. Well, we have a message for you — don’t surrender. There is still plenty you can do.

Yes, the world has stopped. We are living through scary and uncertain times. Millions of people find themselves stuck at home for the foreseeable future. While businesses across the globe scramble to move their operations online and stay afloat. In this climate of uncertainty, economists and global institutions are telling us to brace for the worst crisis since 2008; some say even worse. Workers are losing their jobs, and whole activity sectors are freezing new hires.   

If you were in the middle of a job hunt when all this started, nobody would blame you for becoming discouraged by the current situation. Or perhaps your current IT projects have been put on hold and you are fear you might not be able to find new ones anytime soon.  

Well, we have a message for you â€” don’t surrender. There is still plenty you can do.  

Thriving amid adversity 

At the same time that industries like commercial aviation are going through the darkest days of their history, other businesses are thriving. From entertainment platforms and social networks to online retail and videoconferencing services, some companies are simply very well-positioned to take advantage of our society’s sudden change of habits. Even too well-positioned in some cases.  

Enterprise cloud companies are experiencing lag and connectivity issues, while streaming services have had to downgrade their video quality to cope with the traffic increase. Meantime retailers are hiring in mass to meet the demand for online shopping and home deliveries. You can focus your job search on those sectors that are thriving in the middle of this chaos. There are plenty.  

You can also join the frontlines of the fight against COVID-19 by collaborating with the many technological initiatives now underway â€” from 3D-printed ventilators to AI and data modelling.   

A global thirst for IT specialists 

The coronavirus outbreak has prompted a lot of companies to undergo light-speed digital transformation. Classes are going online, telemedicine is now a real thing, and you can visit museum exhibits through your laptop.  

All of these organisations need skilled IT talent like yours. A recent study by London’s Imperial College suggests that, only in the UK alone, 48% of companies will prioritize technology hiring in the coming months.  

Additionally, the soaring numbers of employees working remotely is accentuating an already existing problem: the cybersecurity skills shortage. If you have security experience or are thinking of obtaining some, now it’s the time.  

The world has stopped: Gain new skills, take a closer look at your career 

When was the last time you had so much time? Only the hours saved by not having to commute should be enough for you to benefit from the current situation.  

Tons of free learning resources are available online these days, from coding bootcamps to university classes in all sorts of topics. Some eLearning portals like MasterClass have even started offering free courses for those at home because of to the pandemic. You can also develop your skills with a certain technology by using free official resources like openSAP or Microsoft Learn. 

On the other hand, it’s not always that we get the chance to stop for a moment and re-evaluate our career’s direction while the world has stopped. Are you happy with what you currently do, or perhaps is it time to embrace other passions?  Is there something you could do or improve on to advance your career?  

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Hiring an IT consultant IT Decision-makers

The rise of tech freelancers

The rise of tech freelancers
Independent IT workers make up a significant part of the workforce with the rise of tech freelancers. And their numbers are growing exponentially.

Not that long ago, freelancing was a somewhat mysterious concept reserved for a few lucky ones and the creative types. Nowadays, independent workers make up a significant part of the workforce with the rise of tech freelancers. And their numbers are growing exponentially. This is especially true in IT, where skill shortages and the constant need for IT professionals across all industries provide the perfect conditions for a freelance lifestyle.   

We take a look at the factors propelling (and hindering) this transformation.  

A new office environment

This rise in freelancing is in large part due to the generational shift in the workplace.

By the end of 2020, millennials will have caught up with Generation X, with each making up 35% of the world’s labour. At the same time, those born after 1997 (Gen Z) will have established a solid foothold in the workplace with 25% of the total.

A recent survey of more than 7,000 freelancers in over 150 countries revealed that a staggering 70% of independent workers are under the age of 35. Those younger than 25 represent 21% of the total.   

This new workforce configuration is introducing important changes, from corporate culture to salary expectations or how teams operate. Considering that, by 2025, millennials will represent three-quarters of all employees and many of them will be in managerial positions, these new standards will have a big impact on recruitment moving forward. Concepts like flexible schedules, hypermobility and freelancing are becoming more ubiquitous and sought after.

Want to become an IT freelancer/contractor?

>>> Careers in Tech and IT: Towards a Freelancisation of Permanent Positions?

>>> IT Job Hunting Done Well: A Step-by-Step Guide

A freelance-friendly scene

Albeit often accompanied by controversy, the emergence of the so-called gig economy has too contributed to the normalisation of the freelance life. While some tout the benefits of this labour model, such as greater flexibility or financial freedom, others consider it a source of precarious employment. Whereas that could be argued when it comes to very specific sectors, the reality is that tech freelancers generally enjoy an advantageous position in comparison to their in-house counterparts.

Yes. Independent workers must deal with limited social protections, fluctuating activity and internal red tape. However, the average daily rate of tech freelancers fluctuates between €350 and €800 – well above the average rate of salaried employees in most countries. They also express a 4-out-of-5 satisfaction with their lifestyle.

Programming and IT make up 29% of the global freelance workforce, sharing the top three with web and graphic design. The fit between IT and a freelance lifestyle is clear. A highly coveted skillset that is relevant to almost all industries gives IT professionals the flexibility and bargaining power required to go independent. IT contractors are also among the best-paid freelancers.

A new regulatory landscape with the rise of tech freelancers

But freelancing faces some roadblocks too. All around the world, new regulations on temporary employment are being put in place in an effort to avoid precariousness and reduce the disparity between permanent and short-term positions. Nonetheless, some of these well-meaning measures can end up doing more damage than good.

A good example of this problem is the UK’s IR35. Set to kick in on April of this year, this piece of legislation plans to increase employment tax costs for those companies who consider a contractor as an employee in all but name. Although the law is intended to discourage companies from abusing temporary contracts for tax-saving purposes, what it could mean in practice is that companies would steer clear of contractors altogether.

Both the freelance community and businesses are pressing for the legislation to be re-examined.  

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